Interview Thank You Letter Samples

Here are some interview thank you letter samples that you can use as a template or starting point to create your own interview follow up letter. Remember to customize and personalize them to your situation when you cut-and-paste. It’s a good idea to send an interview thank you letter within one to two days of the interview. 

The intent is to thank the interviewer for their time and reinforce your interest in the job. During the interview remember to write down the contact info of those you interview with.

Interview thank you letter samples are below for the following scenarios:

  • Administrative Assistant
  • Medical Billing Specialist
  • Office Manager
  • Entry Level with additional information
  • Supply Chain Specialist group interview

Disclaimer: All of the jobs, names, addresses, phone numbers, email addresses, organizations, etc. etc. … on the interview thank you letter samples below are completely fictitious. Any similarities to actual people, businesses, or jobs is completely unintentional and coincidental.

Feel free to cut, paste, and edit as needed and customize for your own situation. The format below is in a more traditional form typical of paper hardcopy interview thank you letter samples. Email sample interview notes would be similar but without the address details. Email subject line should be something like:

“Thank You for November 10 Administrative Assistant Interview”


“September 12 Office Manager Interview – Thanks for Your Consideration”


“Thank You – Medical Billing Specialist Interview Follow-Up”

Whatever you include in the subject line, try to include the terms “Thanks you for Interview” or “Interview Thank You” or “Interview Follow-up”

As far as whether to send an email or more traditional interview follow-up note it really depends on the employer. For more traditional companies and professions, a letter may be more appropriate. For technology related jobs, an email may be more acceptable. Just go with your gut on this. I’m sure most potential employers really appreciate either form of an interview thank you note and the effort made to send.

Interview Thank You Letter Samples for Administrative Assistant

November 11, 2012

Tyler Brown
Account Manager
Accounting Solutions
Verona, WI 53701

Dear Mr. Brown:

I just wanted to take a moment and express my thanks for your time and consideration for the administrative assistant position at Accounting Solutions. This position is a perfect match for my skills and experience. The creative approach to account management that you described confirmed my desire to work be a part of your organization.

In addition to my enthusiasm for the job my strengths in written and oral communication,  technology skills, phone skills, and organizational abilities will contribute to the success of the organization.

Again I wanted to express my gratitude for your time and for considering me. I would love to be a part of your team and feel I will be a valuable contributor. Look forward to your response soon regarding your decision.


(Your Signature)

Mary Jones
[email protected]
1230 Oak Street
Madison, WI 53702
(555) 555-5555

Interview Thank You Letter Samples Medical Billing Specialist 

September 15, 2012

Ms. Molly Smith
Office Manager
Premier Family Care
2345 Commerce Street
Knoxville, TN 37922

Dear Ms. Smith:

Thank you for the opportunity to meet with you and your office staff to discuss the Medical Billing Specialist position.

My attention to detail, knowledge of insurance billing, and coding experience make me an excellent match to the job. I also wanted to mention my work reducing accounts receivables by 70% at my current employer have resulted in significant additional revenue for the practice.

I greatly appreciate the time and courtesy you and your staff took to tour the office, explain the new billing system, and answer my questions. I look forward to hearing from you soon regarding your hiring decision.


(Your Signature)

Sarah Wilson
[email protected]
1230 Maple Street
Oak Ridge, TN 37831
(555) 555-5555

Office Manager Interview Follow Up Letter

January 12,  2013

Mary Jones
President Industrial Relations
Jones Consulting
4567 Industry Way
Kansas City, MO 64101

Dear Ms. Jones:

I enjoyed the opportunity to speak with you about the office manager position at Jones Consulting and appreciate your consideration. The job is an excellent match to my skills and interests.

My communication, organizational, leadership, and teamwork skills in addition to an enthusiasm for the position and the ability to “hit the ground running” are qualities I will bring to your organization.

Familiarity and experience with your office systems understanding of your administrative needs will relieve you of these tasks and allow you to focus on the strategic needs of the business.

Again thank you for your time and consideration. I would be honored to be a part of your organization and look forward to hearing from you soon about the position.


(Your Signature)

Alice Wilson
[email protected]
1230 Maple Street
Grandview, MO 64103
(555) 555-5555

Forgot to Mention and Additional Information for Entry Level Position Post Interview Thank You Letter

123 Maple Tree Lane
Columbus, OH 43204
(555) 555-1111
[email protected]
January 20, 2013

Mr. Harold Smith
Human Resources Manager
Phoenix Financial Services
555 Wilson Court
Columbus, OH 43203

Dear Mr. Smith:

Thank you so much for the opportunity to interview with you yesterday, January 22 for the Entry Level position at Phoenix. The position you described is a challenging opportunity that is a good match to my skills and interests.

I will be graduating in June of 2013 with a B. S. in Finance. The skills and experience gained through my education and internships provide an excellent foundation and understanding of the financial services industry that would benefit Phoenix.

One point I neglected to mention is the market research experience I conducted during my summer internship for the Columbus Business Development initiative. This project studied the opportunities and demographics of the senior population in the Columbus metro area and the wealth management opportunities it presents for this growing market. I know from our discussion this is an area which Phoenix Financial Services would like to expand and feel my knowledge of the market would be of great benefit to the organization.

Enclosed is a list of references and copy of my college transcript per your request.

Again thank you for your time and consideration to be a part of Phoenix Financial Services. I am very interested in working for Phoenix and look forward to your response soon.


(Your Signature)

Mark Thompson
[email protected]
(555) 555-1111


Group Interview Thank You Letter Samples for Supply Chain Specialist

October 20, 2012

Ms. Sally Wilson
Talent Management Manager
Tristar Solutions
555 Skyline Drive
Nashville, TN 37207

Dear Ms. Wilson:

Thank you for the opportunity to visit with you and the Supply Chain team to see your facilities last Friday. It was an excellent chance to get an understanding of the organization and the expectations for the Supply Chain Specialist position.

Yesterday’s visit reinforced my desire to become a part of the Supply Chain team at Tristar. I was very impressed with how the team interfaced with the engineering and warehouse operations, and the thorough descriptions of your operations provided by the team members during the tour.

I feel my experience and knowledge of nuclear procurement would be a great match for the organization and allow me to be a contributing member from day one. I will correspond with all the team members individually also to express appreciation for their time and consideration.

Again thank you for the hospitality extended to me during the visit and for all your and the Supply Chain teams efforts to arrange it. Enclosed is my expense report as requested.

If there is any additional information I may provide for the decision making process, please don’t hesitate to let me know. I look forward to hearing from you soon.

Best Regards,

(Your Signature)

Teresa Jones
[email protected]
(555) 555-5555
567 Elm Street
Hendersonville, TN 37072

Interview Thank You Letter Samples

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