Cheap Medical Billing Software
Sources for Affordable Medical Claim Billing Software

Looking for Cheap Medical Billing Software. Here’s some of the more affordable medical billing software offerings for starting a medical billing business or small practice.

Medical billing software considered cheap is anything from free to less than a thousand dollars for initial purchase. Online medical billing software providers usually charge by the month - so we’ll consider the more affordable and scalable solutions here.

You’re probably trying to find a cheap medical claim software program if you’re just starting a medical billing business from home. If you’ve shopped around, you probably realize what an investment the medical claim software can be. It can be one of the largest expenses for a medical billing home business. But you can get a basic health insurance claim software without spending a lot of money.

We have no affiliation with the following health insurance claim software providers, but just trying to provide some affordable alternatives for those looking for affordable medical claim billing software solutions from reputable sources.

Office Ally

Office Ally offers not only free clearinghouse service, but also free practice management medical claims billing software - it’s actually an online service accessible via browser. I haven’t used their medical practice billing software but have heard great comments from reliable sources about their free clearinghouse service.

Here’s some of the features of the free Practice Mate medical billing practice management software:

  • Supports multiple providers in either a single or multiple locations.
  • Can create custom superbills.
  • Free set-up with unlimited training via phone.
  • Create reports in PDF or Microsoft Excel format.
  • Certified HIPAA compliant.
  • Integrated credit card processing capability.
  • Send claims electronically or via paper.
  • It’s Free - the best feature of all!

Office Ally is able to offer free service due to the fees paid by the insurance carriers. Most clearinghouses chose to charge additional fees for their services, but Office Ally chooses not to.

Their medical billing practice management software may not have all the bells and whistles and advanced features of other software, but if you are just starting a medical billing service or setting up a practice, Office Ally is a very economical solution from a reputable source - and it certainly meets the criteria of being a cheap medical billing software.

Kareo Medical Billing Software

Web based medical billing software, electronic medical records, practice management, and integrated claims processing.

Kareo is a popular online web based medical billing software service which has tiered pricing plans depending on your budget. The cheapest option starts at $69 for basic services. The most popular medical billing and practice management option is $199 per month per provider. This is for unlimited users, unlimited electronic and paper claims.

Kareo’s notable features:

  • Clearinghouse services included
  • No contracts or cancellation fees
  • No upfront costs or software to install
  • Unique fax number so documents can be electronically attached to Kareo account and records
  • Customizable reports
  • Data is backed up daily
  • Appointment scheduling and patient management

Kareo is accessed via a client browser type interface installed on your local PC and accessible anywhere you have internet access. If you are concerned about having a copy of your data, you can export your data anytime to a common format like .CSV or .XLS file.

Update 6/2014. It appears Kareo has changed their pricing. They now offer three options for providers: free EHR, percentage starting at 4%, and fixed price of $299 per provider. For billing services you must contact them for a quote. 

Collaborate MD
Collaborate MD is another web based online medical billing software similar to Kareo that offers the standard practice management software features. Medical practice pricing starts at $149 a month. The most popular program is $199 a month. This includes unlimited support, unlimited claims, patient eligibility. Pricing for billing services is free for the first tax ID setup, $99 for each additional tax ID, 25 cents per claim, and $45 per provider usage fee. The appointment scheduler is optional at $499 but this feature isn’t need by billing services.

Collaborates features include:

  • Unlimited users
  • Easy to use
  • 125 plus reports
  • No set-up fees or contracts
  • Claim tracking

My Client Plus
My Client Plus is an economical web based medical billing and practice management software tailored to mental health billing. Pricing is only $19.95 per month with no limit to the number of clients and patients - a very attractive solution for those looking for a cheap medical billing software solution. They also offer in partnership with Healthconnx web based scheduling and the ability to process credit cards and make ACH bank transfers.

Here’s highlights of My Client Plus:

  • Submit claims electronically.
  • Supports multiple office locations.
  • Simultaneous users for any PC.
  • Additional $10 a month for unlimited electronic insurance billing.
  • No set-up, cancellation, or transaction fees.
  • HIPAA Security compliant.
  • Easy to use from any browser.

My Client Plus caters to individual or group practices emphasizing behavioral, occupational, speech, and physical specialties.

TheraBill is an online medical claim software specifically designed for behavioral, developmental, occupational, physical, speech and other healthcare therapists. It’s a web based practice management application and developed specifically for independent healthcare providers, billing services, or healthcare facilities. It has the ability to submit electronic healthcare claims to thousands of insurance companies as well as Early Intervention Central Billing Office.

Pricing for TheraBill ranges from $11.95 per month for 4 or less providers to $29.95 per month for unlimited providers. That certainly qualifies as cheap medical billing software. Multiple providers are priced at $39.95 per month for less than 6 providers, with an additional $2 cost for each provider over 5. The maximum subscription price is capped at $99.95 per month. Thats a very reasonable cost for a practice management software.

TheraBill also offers a free 30 day trial with no contracts and the freedom to cancel at any time.

Total MD
Total MD offers cheap medical billing software which includes medical billing, reporting, and scheduling on both server and web based platforms. The Essentials option is available for a one-time fee of $99. Their online option is TotalMD ASP which is the advanced version of their software priced at $99 a month for a single user. Unlike other web-based options TotalMD doesn't charge by provider so a single biller can use the online application to serve many providers which is a very reasonable cheap medical billing software solution.

Total MD has a similar feature set to Kareo, but includes optional upgrades such as:

  • CPT, ICD and HCPCS codes
  • Insurance claims modules
  • Time Clock employee timekeeping module
  • Credit card charge module has a cheap medical billing software that supports all major specialties. Claims can be submitted electronically to just about any commerical payer or Medicare. Cost is free for the first two months, no setup fee. Monthly cost is $12.50 per provider, an additional $10 a month for the scheduler. Paper claims cost 15 cents each plus first class postage. allows the import of patient demographics from either a Comma-Separated Value (.CSV) or Excel (.XLS) file. Patient statements can be sent via their contracted provider if desired for an extra cost. of 22 cents plus first class postage each.

They also offer an attractive claim follow up reporting capability as well as standard practice management reports for analyzing practice performance. For no extra cost document scanning is included which allows quick access to reference documents.

Other benefits:

  • Unlimited free training via phone, email, or online.
  • Ability to process claims for surgery centers and hospitals.
  • Can export your data in .CSV format.
  • No set up fees. Can cancel service with 30 day notification.
  • Data is backed up nightly.

Speedy Claims
If you just need a very basic way to create electronic or paper claims, Speedy Claims is your answer for a cheap medical billing software. It’s a simple file and print PC based application costing $249. It’s suited for the practice or billing service that has a single PC where claims are input. Extra licenses can be purchased if needed.

All claims entered are saved in the "Claims List" that allows tracking of claims.

Here’s highlights of Speedy Claim:

  • Simple entry process; View the CMS 1500 on your screen, fill in the blanks and hit print or send electronically.
  • Once set up for your practice, any field or setting can be automatically completed. With every claim your information is saved for reuse. Reoccurring patient claims are completed with one click.
  • Full year of automatic software updates.

It’s easy to create electronic claims with Speedy Claims. You enter the claims as you normally do and instead of clicking on the printer button you click on the electronic claims button.

EZ Claim
EZClaim Advanced is a cost effective and easy to use medical claims billing software and scheduling practice management system. They offer different options but the most likely for billing service or small practice is EZClaim Advanced. It costs $395 with a web hosting remote web based option for $49/month paper claims, $148/month clearinghouse billing - per provider. Appointment scheduler and additional logins can be added for $30/month each.

Some of the notable features of EZClaim Advanced are:

  • HIPAA Compliant
  • Electronic billing either to clearinghouse or direct to carrier.
  • Web based option.
  • Variety of reports for claim management.
  • Easy data entry with fields that match the CMS-1500 forms.

Other Features To Consider
Just about any feature you ask for when shopping for cheap medical billing software, the sales folks are going to tell you “Yes”. So ask for a demo of the feature(s) or where to find it.

Keystroke shortcuts
In our medical billing service, a software’s shortcut capabilities can really cut down on keystrokes and mouse clicks - which makes us faster and more efficient. Keep in mind the tasks you perform a lot when using your billing claim medical software, and look for those capabilities when shopping.

Access to data
If (or when) you decide to change health insurance claim software, can you export the database in a neutral format to import into your new medical claims billing software? Some software providers make this very painful, time consuming, and expensive - or such that you have to hire someone to convert the database.

Some providers of cheap medical billing software require you to use their clearinghouse services or its embedded in their software. This is how they are able to offer their billing claim medical software so cheap. Its nice to be able to chose your clearinghouse - that way if you’re not pleased with it you can switch.

Cheap medical billing software may come with little or no support. Think about how you will resolve issues the arise with their software. Some of the problems we have had with our medical coding and billing software are during upgrades or getting set up with a clearinghouse. There have also been file format issues with our claim files when sending to the clearinghouse. These kinds of problems can stop a billing service or practice in their tracks and cost you a lot of time and money to resolve.

Patient Statements
Does the medical claims billing software have the capability to create an electronic patient statement file that can be uploaded or processed by a third party. Many clearinghouses offer patient statement processing. You simply create patient statements as you normally would but instead of printing to paper, you print to an electronic file.

You then upload the file and the printing service creates professional looking patient statements, puts them in an envelope, and mails to the patients. When you consider the time and postage savings, this is a great service to use.

Security and Auditing
WIth HIPAA privacy and security standards, you need billing compliant hipaa medical software. This allows you to restrict access and view logs of software usage and access. Audit logs should show who logged on, when, and what they accessed.

Cheap medical billing software should also be able to accommodate the HIPAA mandated fields such as NPI, ICD-10, and future plan and healthcare ID’s.

Payment Posting
Many new health insurance claim software programs have the ability to post Electronic Remittance Advice (ERA). This is basically an electronic version of the Explanation of Benefits (EOB). This feature allows you to post payments from insurance companies electronically saving much time and effort as posting insurance payments is a tedious process.

Share Your Software Experiences or Comments
If you have comments or experiences you would like to share with any of of these software providers - or any others, please share them with us on our Your Comments & Questions Page.

When shopping for cheap medical billing software, keep in mind you may have to make compromises when compared to more expensive medical practice billing software.

They may not have the reporting capabilities or the ability to customize reports, some ease-of-use features, or the ability to interface with other applications such as EMR, advanced claim tracking and management features, or ERA posting. So you’ll want to determine what features are most important for your situation when selecting a cheap medical billing software.

You’re just trying to find the best medical billing software for your situation that will allow you to get the billing done.

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